BAYBURT University Information Package / Course Catalogue

Home Information on the Institution Information on Degree Programmes General Information for Students
Description of Individual Course Units
Course Unit CodeCourse Unit TitleType of Course UnitYear of StudySemesterNumber of ECTS Credits
HBS209BCompulsory234
Level of Course Unit
Short Cycle
Objectives of the Course
Providing document management and flow in public institutions and private sector, To provide the necessary information about the document filing.
Name of Lecturer(s)
Öğr. Gör. Mustafa KARAMAN
Learning Outcomes
1To cognize documents and information management
2To cognize valuable papers
3To cognize kind of organizing document and information duty
4To cognize filing system
5To cognize archive and archive duty
Mode of Delivery
Second Education
Prerequisites and co-requisities
None
Recommended Optional Programme Components
Course Contents
1 Know the importance of document and information management. 2 Identify the negotiable instruments. 3 Recognize and record the incoming and outgoing book and book 4 Can group and distribute documents. She can do scraping operations.
Weekly Detailed Course Contents
WeekTheoreticalPracticeLaboratory
1Management in general - Information and document management - Definition, purpose
2Document management - Definition and meaning of document - Formation and registration - Writings - Negotiable paper Flow of documents within and between institutions
3Document management - Document processing - Receiving a delivery - Recording and sorting - Sending to units - Document log books
4Use of forms in public - Need for forms - Form management - Fundamentals of using forms - Form types - Standardization in forms
5Filing preparation - File management - The importance of the file - Establishment of filing system - File plan
6Filing preparation - Other filing related actions - Opening a file - Foil system - Card usage - Creating an index - Coding - Posting
7Scraping - Definition and importance - Preparation of clippings - Types of kips
8Filing organization - Central organization model - Organizational model based on departments - Personnel based organization model - Mixed model
9Filing systems - Alphabetical filing - Numerical / Numerical filing - Geo filing - Chronological filing - Filing by subject - Mixed filing - Virtual filing Tools used in file
10Archiving Techniques - The purpose of archiving - Types - Archive location selection - Index preparation - Virtual and analog archiving
11Archiving tools - Microfilms - Microfibers - Hard drives and cd / dvd's
12Encoding archive documents - Encoding - Labeling - Archive location properties
13Computer use - Computer use in archives - Programs and features used
14Document extraction and destruction in archives - Document extraction - Evram destruction process - Documentation
15
16
Recommended or Required Reading
Filing and Archiving Techniques, Inst. See. Yücel İSLAM
Planned Learning Activities and Teaching Methods
Assessment Methods and Criteria
Term (or Year) Learning ActivitiesQuantityWeight
Midterm Examination1100
SUM100
End Of Term (or Year) Learning ActivitiesQuantityWeight
Final Examination1100
SUM100
Term (or Year) Learning Activities40
End Of Term (or Year) Learning Activities60
SUM100
Language of Instruction
Turkish
Work Placement(s)
None
Workload Calculation
ActivitiesNumberTime (hours)Total Work Load (hours)
Midterm Examination111
Final Examination111
Attending Lectures14342
Discussion14228
Question-Answer14114
Self Study5315
Individual Study for Mid term Examination2510
Individual Study for Final Examination11010
TOTAL WORKLOAD (hours)121
Contribution of Learning Outcomes to Programme Outcomes
PO
1		PO
2		PO
3		PO
4		PO
5		PO
6		PO
7		PO
8		PO
9		PO
10		PO
11		PO
12		PO
13
LO1             
LO2             
LO3             
LO4             
LO5             
* Contribution Level : 1 Very low 2 Low 3 Medium 4 High 5 Very High